DRAFT FORM
Time to close up shop?
I’ve got you covered.
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There are two steps to this process:
Part 1 / Alert all agencies - to close the business
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Part 2 / Do the final tax reporting.
Part One - Alert all Agencies / Closing the Business
1 - IF Relevant to you - Close your LLC/PLLC
With the Secretary of State
Referred to as filing a “Certificate of Dissolution”
Paper form - click this link for the form (if this doesn’t work, search on the SOS.wa.gov site for “close LLC”)
Online - sign into the Corps and Charities Filing System. Look on the left nav for “Dissolution/Withdrawal” link. Search for your LLC/PLLC. Select yours, then follow the instructions.
2 - Close WA State Business License
With Washington DOR (Dept. of Revenue)
Referred to as “Close my Account”
Paper Form - Business Information Change Form. Mailing info on the form.
Online - sign into MYDOR. Click “Get Started” or navigate to your “Excise Tax Account” page. Scroll down, at the bottom, you’ll find a link for “Close License Account.”
3 - Close City of Seattle Business License
With City of Seattle
Referred to as “Cancel a License”
Paper - Write a letter, include this info (Name and phone number, Customer number, Legal name of business, Date business closed). Mail to: Finance and Administrative Services, PO Box 94689, Seattle, WA, 98124-4689
Email - Send an email with the info listed above, to: tax@seattle.gov
Online - Fill out an online form. Click here. If it doesn’t work, please call: 206.684.8484
4 - IF Relevant to you - Close your Account with King County
With King County Department of Assessments
Referred to as “Close Account”
Paper Form - Fill out the Advance Tax Request Form. Click here to download. Address on the top of the form. Need more help? Call 206.296.5126 or email: personal.property@kingcounty.gov
NOTES
• Have any special permits? Or licenses? Please contact the issuers of those to find out how to cancel.
• There is NO need to notify the IRS
Part Two - Final Tax Reporting
1 - Make final report to WA State
Due within 10 days after closing your license.
Note - Some of you file ANNUALLY, some of you file QUARTERLY. You will need to make sure that all reports are complete.
Options:
• Go onto MYDOR, log into your account. Navigate to: “Manage Payments and Returns”. Find all reports that are still due - and complete these. If you need help, call 360.705.6705.
• Call the DOR and ask them to help you. 360.705.6705.
• If you use paper forms, these will likely be mailed to you. You can call the above number for assistance.
2 - Make final report to City of Seattle
DUE - Seattle will let you know. Standard due date is by April 30th of the next calendar year.
Options:
Online - Sign into FileLocal to complete your annual report
Paper - You can request paper forms by emailing tax@seattle.gov or, make the request as part of the Online Form for canceling your license.
3 - IF Relevant - Make final report to IRS
If your business had any activity - whether you had a profit or loss, you will need to report it as part of that year’s taxes. If you are a Sole Prop or Single-Member LLC, then it is reported along with your individual taxes … on the Schedule C form. See this page for info on IRS taxes.
For example, let’s say Meghan closes her music business in June of 2021. She made a small profit of $800. Meghan will need to report her business info next year, before April 2022 along with her personal taxes.
If your business had NO activity in its final calendar year, then there is NO need to report anything with the IRS next April.
NOTE
• Final report to King County was covered earlier, with the Advance Tax Request Form
• NO need to do any financial reporting to the LLC / PLLC. (That is done through your WA state business license.)
Phew! Well done. Be sure to give yourself a nice reward for finishing this chapter - whether it was a short experiment, or on-going side gig, or a major career! It’s worth marking the change, and it’s important to treat yo’self for following through all the way to the end. Need some ideas? Click here for a Reward Menu.
